Understanding Email Hosting for Your Business
If you’re planning on selling your business in the next few years, you should consider how to manage your email address. Once a business is sold, it’s common that the new owner will take over the domain and hosting, which will include the business email addresses.
To prepare for this change may take you months, or even years, to move personal emails and contacts from your business account to another email address.
Separate Personal and Business Emails
We recommend that you don’t use your business email address for personal emails. If you exit or sell the business, you won’t have to worry as much about what’s in your mailbox. If you’ve mixed personal and business emails and haven’t pre-planned for the selling of the business, new owners can easily collect your private emails or read earlier ones. You can also easily lose all of the contacts you’ve spent years building!
Tips on how to prepare your emails when selling or leaving a business
There are a few different options when it comes to preparing your email address before selling or exiting a business. The most important point is that you do need to prepare.
Here are a few options on how to prepare your email:
Open a Gmail or Outlook.com email account
They’re free accounts, with lots of space and most people now recognise them as a reliable email source. However, as it’s a free service, don’t expect much in terms of customer service and support when something goes wrong with your account.
Sign up for a paid Google (Gmail) or Microsoft (outlook.com) account
This way, you can have a personalised email address with your business or your name. If you’re wanting to set up an email address when leaving a business, it might be a good idea to make the new account with your last name or something that won’t change eg firstname.lastname@example.org. This means you can take the email address with you, as it’s separated from a domain (a domain doesn’t need a website attached to it). Just make sure that the email address you set up is not part of the business assets, so when you exit or sell the business, you can keep your contacts and it’s separated from your work email.
If you’re wanting to take the newly set up email address with you, make sure this is clearly laid out in the contract.
Create a Business or Personal Email address with Jezweb
We can assist you in creating a custom business or personal email address and take care of hosting. You’ll receive support, in addition to various free resources on our website. We use stable, highly reliable, Rackspace Mail. The standard email service provides mailboxes and forwards along with great spam filtering. We can also setup hosted Microsoft Exchange accounts for calendar sharing etc but there is a charge per user per month separate to any hosting fee.
Contact us today to find out more about how you can create a custom email address with Jezweb!